GUIDELINES FOR CONFERENCE SPEAKERS AND WORKSHOP PRESENTERS

Plenary and Parallel speakers should seek out their session chair person in good time and make themselves known to them. They may need to get some further background information about you.

Workshop presenters should introduce themselves at the start of the presentation and give their audience any further background information they think is interesting or relevant.

Open discussion and the opportunity for others to share their own experiences are an important element of workshops, and for this reason talks should not be unduly long - about half the allotted time is an approximate guide.

Inform the organising committee of your AV requirements at least a week in advance. There are microphones in the main auditoriums for large audiences. Workshop sessions are held in smaller syndicate rooms which have no microphones. Laptops and projectors are available in all lecture rooms, as are flip charts and transparency OHPs.

There are no live video or data communications links within the conference area, nor 35mm slide projectors.

If your presentation uses PowerPoint slides, you may optionally email slides to the organising committee about a week before the conference. If you are bringing your own laptop, make sure you have an extra copy of the slides on floppy disk in case of incompatibility of equipment at the conference venue.

• Remember to make the fonts as big as possible on the slides and try not to put more than about 8 lines of text per slide.
• Try out your presentation beforehand in the room that you have been assigned, and walk round the room to see how it looks from different angles. All presentations should be installed on the relevant PC well in advance of the session involved and should be verified by quickly running through the presentation
• Do not have too many slides, a rough guide would be one slide per minute at the most.

It is generally expected that the majority of speakers and workshop presenters will be drawn from delegates who are attending the whole of the conference.

There will be technical assistants assigned to each room, drawn from delegates attending the whole conference.

Presentations, subject to speaker's permission, may be put on the conference website within a few weeks of the close of the conference for the benefit of those who did not have the opportunity to attend.

Workshop presenters should retain any flip-chart notes taken down during discussion and provide the organising committee with a short summary and conclusion of discussion which they may wish to put on the conference website a few weeks after the close of the conference.